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Online Event Planner for Weddings and Special Events


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Venue     |     DJ    |     Photo Booth     |     Video     |     Photo    |     Officiant



 


Contact Information

Who is the celebration for?
 Bride and Groom 
 Bride and Bride 
 Groom and Groom 
 Not a Wedding 




Bride(s) & Groom(s) First & Last Names*




Event Date*




Bride and Groom's Phone Number*

For these types of questions, please include name first... "Jim: 555-555-5555".




Email*




Which One of You Should We Contact?




Best Time to Contact You?




Bride and Groom's Age

For these types of questions, please include name first... "Jim: 24".




Event Planner Name and Info




Name of Venue




Venue/Event Address



Venue Phone Number




Event Day Contacts

 

 

 

Event Information


Ceremony & Reception Same Place?
 Yes 
 No 




Ceremony Location?


Please include address if different from reception and the location/area at the venue.





Reserved Ceremony Area?
 Banquet Room
 Game Room
 Upstairs Terrace
 Other Location




Ceremony BACKUP Location?




Center Piece / Decor Setup Time?




Ceremony Time?




Ceremony Music Needed by Our DJ?
 Yes 
 No 
A fee is applied if not included in your package.




Ceremony Details and Music Wanted:

Ceremony Music Example:
Prelude (Seating Music & Groom/Seating Parents): Instrumental Mix
Processional (Wedding Party): Air on the G String - Johann S. Bach
Processional (Bride Entrance): Canon in D - Johann S. Bach
Sand / Unity Candle: Alison Krauss - When You Say Nothing at All
Recessional: Beatles - When I’m 64 (After Pronounced husband and wife)
Postlude (While guests are leaving ceremony site): Kool & the Gang - Celebration

We typically play romantic instrumentals of popular love songs while your guests are being seated (Prelude). If you want some specific songs for that time, let us know.  We start playing music about 20 minutes before the ceremony or when guests start to arrive.

Please include which wedding party members will be walking in to which song(s) (Processional), sand or unity candle song and song to play after the bride and groom are pronounced husband and wife by the officiant (Recessional). You may also choose to have a song that plays as guests exit the ceremony space (Postlude).

*NOTE: If you want your guests to hear your vows, please ask your officiant to hold the mic near you or pass it to you.  Many officiants don't do this.  It is up to you if you want to say it over the mic or not of course.





Reserved Dining Area? (if at the Friendly Buffalo)
 Banquet Room
 Game Room
 Upstairs Terrace
 Other 



Guest Arrival Time at Reception?




Bridal Party Arrival Time at Reception?




Cocktail / Social Hour Start Time?




Grand March Introductions? Time?




Blessing / Prayer? Time?




Dinner Start Time?




Slideshow / Video Time?




Cake Cutting Time?




Speeches Time?




Dance Start Time? (Approximate)




Late Night Snacks, Time?




Dance End Time? (Approximate)




Number of Ceremony Guests?





Number of Dinner Guests?





Number of Children?




Reception Location? (if different from Friendly Buffalo)




 

 

 

Decorations

 

NOTE: Candles cannot have open flames. Confetti and glitter is not allowed.
Only specific types of tape and 3M products can be used on walls for decor.

 

Main Entry Sign to Read? (chalk board sign)




Table Size(s) Number Needed?




Podium Needed?




How Many People at the Head Table? (Incude Bride and Groom)



Head Table Linen? Color?




Head Table Runners? Color?




Head Table Chair Covers? Color?




Head Table Chair Sash/Ribbon? Color?




Guest Table Linen? Color?




Guest Table Runners? Color?




Guest Chair Covers? Color?




Guest Chair Sash/Ribbon? Color?




Standard Set Flatware?




Gift Table Needed? Linens? Color?




Gift Card Box?




Guest Book Table Needed? Linens? Color?




Place Card / Escort Card Table Needed? Linens? Color?




Buffet Tables Needed? Linens? Color? Qty?




Hors d' oeuvres Station Needed? Linens? Color?




Late Night Snack Station Needed? Linens? Color?




Cake / Other Dessert Table Needed? Linens? Color?




Cake Knife and Server Provided?




Cupcake Stand - Wall Decor?




Cake Utensils?





Are You Providing Center Pieces?
 Yes 
 No 




Center Piece Details:





Center Piece Linens Squares?





Are you Providing Place Cards? (Assigned seating)
 Yes 
 No 




Reserved Seating for Specific Guests? (Include how many seats needed)




Are You Providing Custom Napkins?




Napkin Details?




Any Tables Moved for Dance?




Want to Use the Ceiling Lighting?
Ceiling Lights - White ($25) — BANQUET ROOM ONLY
($35) — Banquet Room & Upstairs ONLY
Preferred Color:







Available Colors for the Color Changing Ceiling Lights for Banquet Room and Upstairs.



Do You Need a Stage?
Yes

If yes, how many 4x4 sections?
($25 Per 4'x4' section)




 

Vendors

Vendors (Include Company Name and Contact Info)




 

Dining and Beverage Details

Hors d' oeuvres Station Details:




Dinner Type:




Menu Details:


NOTE:
No extra food may be removed (taken home) from a Friendly Buffalo event.

All food and beverage are subject to a 20% service charge, 6.875% sales tax and a 9.375% liquor tax.

Menu selection and final guest count MUST be submitted no later than 10 days prior to your event.


 



Special diet needs if any:




Cake and Dessert Details? (how to serve, leftovers)




Late Night Snack Food Details:




Bar / Liquor Details:





Bar Staff Notes:




Wait Staff Notes:




Friendly Buffalo to Release Tables for Buffet?




Kitchen Notes:




Client Notes / Provisions:




If the Friendly Buffalo is not Providing DJ, Photo Booth, Videography, Officiant or Photograpy, Please Skip to the End and Submit the Form.

click here

 



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Disc Jockey Planner Banner

NOTE: If we are not providing DJ Services, skip this section click here.





DISCLAIMER:  Microphone failure practically never happens, but like every single electronic item on the planet, it will fail or quit working at some point.  We do always have a backup mic, but if the cordless mic is being used, and it quits working or is not working properly, in most cases the event will have to continue as is, without a microphone.  We can't run cables far enough in most cases to replace our cordless mic with our backup corded mic.

We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment… from camera's to speakers and microphones.  We CAN'T take any chances if it is going to rain.  If rain occurs during any part of an event… we must shut down immediately no matter what!  If we are completely covered by a shelter (including mic) then we are safe of course.




What Time Will / Should The DJ Setup?




DJ Setup Location?

Please include which room at the venue and where in the room.
Also, is it in-door or out-door?




How Would You Like Your DJ to Dress?
 Formal  Male DJ: A suite or formal button up shirt with tie or bow tie.
                       Female DJ: A dress or business suit style outfit.
 Semi Formal  DJ Polo, Dress Pants and Dress Shoes. 
 Casual  Still looks nice, but can wear shorts/jeans and tennis shoes.

 

Reception/Event Details


Number of Guests for Dance?




Will Alcohol Be Served?
 Yes 
 No 



Would You Consider Yourself or Your Family Religious?




How Do You Feel About Explicit Lyrics?
 Keep the music as clean as possible
 Later in the night they are fine 
 We don't care, explicit is fine 



Social or Cocktail Music Needed By DJ?
 Yes 
 No 
A fee is applied if not included in your package.




Social Music Type:
Oldies:Play   Smooth Jazz:Play   Romantic Instrumentals:Play   Mix:Play



Dinner Music Needed by DJ?
 Yes 
 No 
A fee is applied if not included in your package.




Dinner Music Type:

Oldies:Play   Smooth Jazz:Play   Romantic Instrumentals:Play   Mix:Play




Prayer or Blessing Before the Meal?
 Yes 
 No 




Will There be any Toasts/Speeches?
 Yes 
 No 
Even if we are Not Providing Dinner or Cocktail Music, you Can Use our Mic Anytime.




What Type of Meal?
 Individually Served 
 Family Style 
 Buffet 
 Hors d'oeuvres 
 None 




Grand March? Introductions?
 Yes 
 No 



Grand March Time?




Grand March Song?

If you choose to have a song played during the march, it can be
difficult to hear each persons name when they are announced, but
it also can make it more fun for the wedding party and guests.




Bridal Party Names in Order: (If Applicable)


It can be very difficult to get everyone's full name correct. 
The DJ nearly always says FIRST names only.  Typically, guests
will look at the program if they want to know last names.




Are you Doing a Slideshow or Video?




When will the Slideshow/Video Be?

If you are getting projector / slideshow services from us, we require that you have a DVD or laptop ready to go at the venue ahead of time so it can be tested.  If possible, it is best to provide both a DVD and laptop as a backup.




Dances

Please List Song Title and Song Artist when listing songs.  

Describe Your Perfect DJ




Your Favorite Type of Music?




Family's Favorite Type of Music?




Does Your Family/Friends
Typically Like to Dance?




First Dance?
 Yes 
 No 



First Dance Song:





First Dance Time?
 After Dinner, The First Dance of the Night 
 Later in the Evening 

Details:

Most people do their first dance and any other special dances (such as the Father/Daughter dance) to start off the dance portion of the reception, but some choose to do their first dance later in the evening.

*** In the past, it has worked best to do the First Dance after the meal to start the dance portion of the reception.  It gives the dance an official start and that's what most guests seem to be used to.




Father/Daughter Dance?
 Yes 
 No 



Father Daughter Song:




Mother/Son Dance?
 Yes 
 No 



Mother Son Song:




Wedding Party Dance?
 Yes 
 No 



Wedding Party Song:





Would You Like Us To Fade The First Songs Out Early?
 Yes 
 No 

Often times the First Dance, Father/Daughter and Mother/Son songs are a few minutes long. Most people find that 2 minutes or so of the song is plenty of time to complete these dances. So if you want, we will fade the songs out early so the dances aren't so long.




First Open Dance Floor Song:

Leave This Field Blank if you want the DJ to choose.




Other Special Dances:



How Would You Like the DJ To Handle Guest Requests?
 Use Your Best Judgment - Play Only Good/Appropriate Requests 
 Take And Play All Requests 

Comments:

Keep in mind that everyone has different tastes in music, some more "odd" than others.  Often times slow songs get requested more than dance songs so it can hinder the dance due to too many un danceable songs.  We recommend allowing the DJ to "use their best judgment".

You can request anything you want anytime of course.




Bouquet Toss?
 Yes 
 No 

Bouquet Toss Song:





Garter Removal?
 Yes 
 No 



Garter Toss?
 Yes 
 No 
Many people do different things besides tossing the garter. Some auction it off to the guests. Others will have a game or contest where the winner gets the garter (musical chairs or hula hoop contest). Please list if you would like to do something along those lines.



Garter Removal & Toss Song:





Dollar Dance?
 Yes 
 No 



Dollar Dance Music Type:




Specific Songs for Dollar Dance?

We can choose if you like.





NOTE: The following common songs and participation dances often times work the best to get people on the dance floor and are almost always requested.

Chicken Dance: Play
Electric Slide: Play
Macarena: Play
Baby Got Back: Play
Cupid Shuffle: Play
Cha Cha Slide: Play
Hokey Pokey: Play
YMCA:



Would You Like to Have a Last Dance?
 Yes 
 No 



Last Dance Song:





Other Notes & Comments:



Skip to:   Video Planner     |     Photo Planner     |     Officiant Planner     |     Back to Top



Photo Booth Planner Banner

NOTE: If we are not providing a Photo Booth, skip this section (click here)

   



DISCLAIMER: The Photo Booths use several types of electronics. In the very rare instance when a device or software should fail, we can still take pictures.   It is simply not feasible for us to provide backup of all of the equipment at every event.  If any equipment should fail, after the event, you will still get all the printed pictures, digital print files and original pictures.  We will help to organize the prints and you can send out strips with your thank you's to your guests.  We can also still post them online so everyone can still view and share them as well.  Just be aware that it is very rare for something to malfunction, but it is out of our control if it does.

We have a "NO DROP" and "NO WIND" policy for ALL of our equipment.  If it is dripping, raining or windy at any level it can wreck nearly any piece of our equipment.  We CAN'T take any chances.  If rain occurs or it gets windy during any part of an event, we must shut down immediately no matter what!  If we are completely protected by a shelter then we are safe of course.




Where Should We Setup The Booth?




What Time Should We Open The Booth?



Booth & Photo Options

Do You Want to Use Props? (hats, wigs, glasses, etc)
 Yes 
 No 






Would You Like a Disc With All The Hi Res Photos on it?
 Yes 
 No 





Do You Want an Album/Scrap Book?
 Yes 
 No 





Want to Use Our Scrap Book or Do you have your Own?
 Use Our Scrapbook 
 We are providing our own Scrapbook 

IF you provide your own scrapbook, we do not provide supplies; PENS, GLUE STICKS or TAPE IF NEEDED!


Our scrapbooks are 8x8 inches. 10 pages (20 sides) are included with the scrap book.  Pages are white and have sheet protectors.  We include silver markers and 2 sided tape IF you use our scrap book.




Please Describe How You Want The Album or Scrap Book Put Together:

Please Explain: if you want 1 picture put in the book and a copy to go to each guest; how will the pictures be put into the book; do you want the guests yo write a message in the scrap book?


NOTE: The Photo Booth attendant is sometimes very busy, it is helpful if you want every guest to put a strip or print in the scrap book, to have a sign or a sample so people know what to do.   The attendant tries to tell each group what is going on, but sometimes it is too hectic to do so.




Please Choose a Print Option:
 Classic Strips (2"x 6" - 2 strips print each time on a 4"x 6" print)
 Other, Please Contact Me


Photo Booth Sample Size

With this option, each group will get a 4"x 6" print that can be cut down to two strips. Final cut-down picture size is 2"x 6". We will print extra 4"x 6" prints if needed for a scrapbook and to make sure each guest gets a strip to take home with them.




Custom Text:

What would you like on the bottom of the prints?  Many Choose Name(s) and date or event name.

Custom Photo Booth Text Personalization




Please Choose a Font You'd Like:
 Font 1
 Font 2
 Font 3






Custom Text Color:

What would you like the color of the text to be on the bottom of the prints?




Print Background Color:

What would you like the background color to be? It can be any color... white is traditional.

Photo Booth Prints






Additional Booth Info

How Would You Like the
Attendant to Dress?
 Formal  Male: A suite or formal button up shirt with tie or bow tie.
                       Female: A dress or business suit style outfit.
 Semi Formal  Polo, Dress Pants and Dress Shoes. 
 Casual  Still looks nice, but can wear shorts/jeans and tennis shoes.



Other Notes & Comments:





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Videography Planner Banner

NOTE: If we are not providing Videography, skip this section (click here)

   



DISCLAIMER: We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment.  We CAN'T take any chances.  If rain or inclement weather occurs during any part of an event, we must shut down immediately no matter what!  If we are completely protected by a shelter then we are safe of course.




Would you like to set aside time before or after ceremony to get extra footage of just you and your fiancé?

Footage such as: Couple walking/holding hands, CU's of rings, standing in the sunset, etc...




What is more important to you:
Long shots or Close-ups?

*Close-Ups (shoulders and up)
*Long Shots (full bodies)

NOTE: Depending on Ceremony layout, videographer may not be able to get one or the other.




Is the Videographer Free to Move Up and down The Isle?






Is the Videographer Free to Move In front of your guests?

NOTE: If Videography cannot be up front, it is nearly impossible to get good close-up footage




If so, about how much room will there be between the alter and the first row of your guests?

NOTE: Videographer needs, at the very least, 5 or 6 feet between the alter and the first row. Insufficient room will result in a loss of Close-Up opportunities.




Can The Videographer Place a Recorder or/and Camera by the Officiant?






If Ceremony is indoors, can the videographer set up lighting?

NOTE: Lights can be distracting to people, but will make an extreme difference in the outcome of the footage.





IGNORE THIS IF LISTED ABOVE
What Songs Will Be Played for Your Ceremony?



Please include:
Prelude:
Processional (Wedding Party):
Processional (Bride Entrance):
Sand / Unity Candle:
Recessional (After Pronounced husband and wife):
Postlude (While guests are leaving ceremony site):




IGNORE THIS IF LISTED ABOVE
How many people/couples will be walking down the isle including bride(s) and groom(s)?


Please include the names and order of wedding party.




Will there be live music during ceremony?


NOTE: Live music is anything that is NOT played off a recording. (DJ's do not count as live music unless they are doing their own live mixes.)




Will There be any Speakers Other than the Officiant?






What is Your Theme or/and Decor Colors?





Want the Speeches Recorded?




Want the Cake Cutting Recorded?




Want the First Dance Recorded?




Want the Father / Daughter Dance Recorded?




Want the Mother / Son Dance Recorded?




Want footage of the Grand March?




Do you want a copy on Blu-Ray?




Other Notes / Comments





Skip to:   Officiant Planner     |     Back to Top



Photography Planner Banner

NOTE: If we are not providing Photography, skip this section (click here)

 

DISCLAIMER: We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment.  We CAN'T take any chances.  If rain or inclement weather occurs during any part of an event, we must shut down immediately no matter what!  If we are completely protected by a shelter then we are safe of course.










Photo's You Would Like / Photo Ideas?




Photographer Timeline For the Day (Start and End Times - Approximate)





Is Flash Photography Allowed? (Some Churches Do Not Allow It)




Event / Photo Locations
(If Different from above. Please Include All Locations and Location Details.)




Hobbies and Interests You Share
(May help us to think of fun/unique photos and poses to do.)




How Would You Like the Photographer(s) to Dress?
 Formal  Male: A suite or formal button up shirt with tie or bow tie.
                       Female: A dress or business suit style outfit.
 Semi Formal  Polo, Dress Pants and Dress Shoes. 
 Casual  Still looks nice, but can wear shorts/jeans and tennis shoes.



Other Notes / Comments





Meal Provided for Photographer




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Wedding Officiant Planner Banner

NOTE: If we are not providing an Officiant, you may skip this section (click here)

   


Would you like a Traditional or Non-Traditional Ceremony?






About How Long Would You Like the Ceremony to Be?




How Did You Meet and When?







At What Point or Moment did You Each Know That "They" Were the One?


Please include the other persons name when explaining.
"Example: I knew BRAD was the one when..."




What Made Each of You Fall in Love With The Other?


Please include the other persons name when explaining.
"Example: I knew BRAD was the one when..."




Who Proposed and How?


Please include the other persons name when explaining.
"Example: I knew BRAD was the one when..."




Future Plans Together?


Please include things like starting a family or having more children, work, house, etc.




Annoying Habits or Topics That Cause Arguments?






Things You Love to do Together?






Anything Else You Would Like Us to Know or Share With Guests?






Would You Like a Prayer Said During the Ceremony?






Do you Want Any Readings?
Typically Bible Versus or Poems.






Are You Planning to Have a Sand / Unity Ceremony?
We do not supply candles or jars.






Do You Want to Use Traditional Vows or Use Your Own?

Traditional Vows:
I, Jane, take you, Joe, to be my husband to have and to hold from this day forward, For better or worse, For richer or poorer, In sickness and in health, Till death do us part.






Would You Like The Officiant to Give You The Microphone so Guests Can Hear Your Vows? (If possible)
 Yes 
 No 






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